The advent of cutting-edge technologies like Cloud collaboration has greatly enhanced efficiencies in the workplace. OneDrive is an example of a cloud collaboration platform where small and medium enterprises can store their files and harmonize their efforts at that. However, you should note that the basic team site now remains hidden and can only be accessed from the admin Centre under Microsoft 365. Alternatively, this control can be done on the SharePoint Online Admin Centre, but today, we’ll only tackle OneDrive.
Employees in an organization that is signed up for Business Office 365 can store files in OneDrive and have the flexibility of accessing these files from any device, anywhere where there is an active internet connection. These files are usually available to the specific employee unless they activate the sharing options for the files. If you don’t already have Office 365, you can give it a try for a month before subscribing for the annual package.
This sharing option is most relevant to say when they are on leave, or they simply exit the organization, then other employees might carry on with whatever work they had pending.
1.To get started with Office 365, log in to office.com.
2.Once you are on the Office 365 homepage, navigate to OneDrive
In OneDrive, one can opt to share individual files or entire folders. Select the document or folder that you intend to share and then right click on it. The following screen will appear upon right clicking on the specific file;
3.At this stage, you should go ahead as to input the email address of the people that you want to view and edit the file. This is the first option for sharing files in OneDrive. You should also know that it is good practice to cc oneself this email for verification purposes.
Another way of sharing the file is to copy the link and paste it on any platform of your choice.
In addition to logging in to office.com, you can also install the OneDrive application to your computer and synchronize it to your Business Office 365. The advantage of having your files in your PC is the fact that you don’t have to use your browser to work, and therefore work can be achieved offline then only synchronize your work with your team’s Business Office 365 whenever you are back online. To accomplish this integration, follow the following procedure;
1.Start by setting up your OneDrive
2.After this successful login, you’ll be presented with a “This is your OneDrive folder” from which you can change to the desired file directory. Hit next when you are through with this step
3.By this stage, you are almost done. Your OneDrive and the Name of your organization in Business Office 365 will be linked with the following format; “OneDrive – <Name of Organization>” This formatting is usually displayed in the left panel of the default windows file explorer.
4.Finally, you can test your linking by editing a file in your PC, saving it and logging in to your Business team to detect the made changes. Voila!
Any business that is not migrating to the cloud is doing itself a disservice by competing with those that have. Cloud collaboration with OneDrive will push your organization that has been interacting with Business Office 365 a notch higher in terms of productivity.